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LOGISTICS MANAGER/PA

 Established company based in Stellenbosch requires a bilingual English/French Logistics Manager with at least 10 years’ experience in shipping to handle all tasks related to exports/imports of engineered equipment into Africa. Responsibilities will also include general administration functions and controls. A tertiary education may be an advantage.

Please send your CV with contactable references to arkcoll@resulta.co.za

Closing Date: 30/08/2019

 TASKS OF RESULTA’S LOGISTICS MANAGER/PA POSITION

All tasks related to Exports and Imports:

• Primary point of contact for all Export & Import matters
• Manage shipping & clearing processes
• Oversee & support the steps in the transportation process
• Liaise with freight forwarding agents, clients, warehouse staff, & other shipping entities
• Compile, complete Export & Import documentation, ensuring that it all adheres to Export & Import policies & laws
  1. Prepare Proforma and Commercial Invoices
  2. Prepare Packing Lists
  3. Manage Bills of lading, airway bills or road consignment notes
  4. Import Declaration forms
  5. Inspection forms
  6. Fumigation requirements & certificates
  7. Letters of Credit and docs to and from the Banks
• Liaise with banks where required (ie. with LC’s)
• Arrange inspection when necessary
• Arrange fumigation when necessary
• Arrange special certificates as required (ie. Chemicals, fuels, food produce, etc)
• Order packaging suitable materials
• Track shipments & payments
• Update clients and management regarding the shipments’ progress
• Compute international fees for shipment
• Search for possibilities to reduce costs
• Manage Letters of Credits related to shipments
• Be familiar with international INCOTERMS
• Be familiar with HS codes of all products we supply
• Research the import duties our clients would pay upon importation of the products we supply
• Manage freight agents
• Shop around for the best shipping rates & service.
• Apply for export rebates when available
• Attend courses to stay up to date with Shipping industry norms
• keep abreast with shipping schedules, stack dates, sailing times etc
• Tap into resources such as “free trade agreements”

PA tasks: General administration functions and controls

• Manage phone calls and correspondence
• Track stocks of office supplies and place orders where necessary
• Book meetings and schedule events
• Make travel arrangements, flights, visa applications, accommodation, transport, etc.
• Support budgeting and bookkeeping procedures
• Maintain internal databases
• Assist colleagues whenever necessary

Additional tasks, based on competency:

• Arrange and manage conferences
• Make bookings and assist to prep for EXPOs
• Manage social media
• Manage website traffic and liaise with Web developer to keep site up to dated
• Do market research and prepare Country reports
• Target potential clients (liaison with MD)
• Maintain existing clients (liaison with MD)

French:

1. Translate docs
2. Liaise with French speaking clients
3. Act as an interface between French speaking clients and staff.